Essentials for a Tribal Casino Accounting Software

by Janet Talley | Apr 17, 2019 | ERP Software, Tribal Gaming and Management

casino accounting software

CFOs, casino controllers, accounting managers and gaming-focused project managers are faced with the challenge to employ modern technology to improve efficiency and drive business growth. They also face strict regulatory requirements, which necessitate accurate performance metrics.

Being able to assess information across the enterprise, as well as at a departmental level is key to improving operations and hitting business objectives. It’s not unusual for finance teams in the gaming and casino industry to oversee multiple properties; this is something that can complicate processes and add considerable amounts of time onto routine tasks.

Ultimately, accounting teams seek to achieve transparency across the organization and have a clean audit with revenue allocated appropriately. A cloud-based casino accounting software can do wonders for companies working to optimize their business systems.

Now, casino operators can improve the management of administrative and financial departments, and gain tools to increase the success of purchasing and inventory with casino accounting software integrated into casino management software.

Implementing such an accounting system helps casinos run their back office, as well as deliver information to staff, all which is likely to improve the customer experience. There are several benefits of modern ERP solutions that will satisfy the needs of a tribal gaming and management company:

Real-time Data Insights

Better insights lead to quicker, more informed
decisions. Real-time views of financials at a department level enable team
members to view cash inflows and outflows across the company as a whole, while
giving more granular business intelligence. Filtering data instantaneously to
stakeholders in a way that is impactful to specific roles eliminates the need
for the financial team to deliver summary-level Excel files that typically take
excessive time to prepare without the accuracy of advanced systems.

Dashboards that reveal actionable insights are
available at the touch of a button. It’s also possible to compile data from
various departments, while mapping and posting daily financial activity at the
transaction level. This valuable information enables leadership with the
flexibility to execute weighty decisions in an efficient, timely manner.

Mobile Access

Those who are employed by casinos work in a
fast-paced environment that can take them from meetings to the floor and back
on a regular basis. Having access to information and data any time, anywhere
gives employees a competitive advantage.

Mobile accounting solutions are accessible from any smart device and can deliver real-time reports with department-specific performance metrics, along with data-view permissions designated by role.

Streamline Revenue Audit Process

It’s easier to adhere to regulatory requirements
when teams aren’t taxed with hand-keying cash inflows and outflows into
spreadsheets. This takes valuable time and resources and subjects the business
to the risk of human error, which could lead to an unwanted audit.

Transaction-level audit-ready financials can be
automated. Aggregating every single casino transaction into one detailed report
provides the accounting team with digital data at their fingertips.

Electronic Procurement

Many gaming organizations work with manual, paper-based procurement processes that don’t allow for quick approvals and electronic workflows and authority thresholds. A modern accounting software gives leadership the luxury of approving processes while on the go from their mobile device.

Staff can manage purchases through a real-time dashboard, and the submitter will receive an email notifying them of approvals, so they can complete their orders in a timely manner. The system also provides documentation and tracking so users can see where orders are in the pipeline. Staff will be able to better focus on crucial business needs, rather than tracking down an approver to sign off on requests.

Document Storage

Clear out old storage rooms and rid the workspace
of file cabinets and paper records that take valuable space from the
organization. ERP systems allow for the storage and exchange of digital
documents.

By hosting important and historic documents in
the cloud, they can be accessed by the team, no matter where they are working
and at any time, as long as they have an Internet connection. For documents
that require approvals, the system records edit history by user. Built in
security features also help safeguard intellectual property. Uploading
documents into one system helps to reduce errors, smooth processes, and save
time and money — it also keeps items in one location and audit-ready.

Property Cohesion

As mentioned above, gaming organizations are often spread
across several properties. Streamlining multi-entity consolidation is often the
driving force for a connected ERP system. Financial management is a complex and
nuanced process and it can become vastly more complex when different locales
and casinos with varying structures roll up into one parent entity.

Linking multi-entities in one easy-to-use accessible
system makes management easier and more efficient. Entering a new entity is now
simple and takes only moments; processes and controls are mirrored from the
master structure and users can select among determined data sets.

Get Started

Improve efficiency and cost savings by implementing a modern cloud-based accounting system. Contact us to learn more about our Accounting Software for Tribal Gaming and Management or to request a complimentary software consultation.